Amour Recruitment is seeking an experienced Receptionist/ Office Administrator who will be responsible for scheduling meetings, minute taking, assisting with ordering of office & facilities equipment, maintaining the facilities database and other ad hoc duties.
To be successful you must have strong PC skills using a range of MS packages, excellent written and verbal communication skills with excellent organisational skills with the ability to manage own time effectively.
Duties include:
- Meet and greet of people attending the office.
- Arrange meeting, book meeting rooms and planning of refreshments and or catering.
- Taking minutes at meetings as directed by the director and prepare for circulation.
- Replying to emails and organising and posting mail.
- Draft, format and print relevant documents.
- Photocopying and filing & printer management.
- Assisting the Team with ad hoc duties when required – e.g.: Maintenance report updates, filing & updating the facilities database.
- Ordering stationary, facilities equipment and ad hoc items as guided by the Ops Manager.
- Advise the management team immediately if any problems connected to any of the items listed occur that have an impact on the business.
- Contact prearranged visitors and co-ordinate their visit
- Control parking and issues visitor passes.
This is a fulltime position (37.5 hours a week) Monday to Friday.
To be considered apply now or contact Amour Recruitment on 02392 387925 for more information