Personal Assistant

Personal Assistant

Ref: 137Thursday 18 April 2019

£22,000 - £28,000

This vacancy is now closed

Amour Recruitment have a contract opportunity for a Personal Assistant / Executive Assistant to join our client, who are a global award winning organisation.

This role is approx 9-12 month maternity contract, with an attractive salary of up to £28,000.

The PA/EA will provide proactive and high level support to a Director, and manage many demands.  You will work closely with the Director, acting as a confident and sounding board, however ensuring confidentiality is maintained at all times.  You will take responsibilities for meeting office deadlines, enhancing the Directors effectiveness by ensuring he is in the right place at the right time, fully briefed, and represent them in interactions with colleagues both across the business and externally.

You will act as a diary gatekeeper, providing work to the highest standard and have a flexible approach to working hours to meet deadlines.

Duties will also include general administrative duties for and on behalf of the Director. 

  • Effective email and diary management
  • Organise meetings in a timely manner including logistics and preparation of documents
  • Review and distribute all materials to meet deadlines
  • Maintain effective action tracker
  • Prepare PowerPoint presentations and other documentation as required
  • Capturing or writing letters, reports and emails
  • Take minutes of meetings when required and distribution of minutes in a timely manner
  • Maintain filing systems that are GDPR compliant
  • Collection post
  • Ensure Director is fully briefed of the diary each day and has all appropriate documentation prior to any meetings.

The ideal candidate will be supportive, customer focused, risk aware, bold, accountable and results driven.

Great attention to detail, effective gatekeeper, maintain confidentiality, be a trusted confidante, and demonstrate experience of prioritising workloads.

You will have ideally worked within a PA or EA role at Director level.

Shorthand skills desirable though not essential.

Apply for immediate consideration.